Adobe RoboHelp: Multilevel Lists

Adobe RoboHelp: Multilevel Lists

I originally wrote this article as a guest post on the IconLogic blog:

Multilevel lists are an often overlooked RoboHelp feature... a shame because multilevel lists are very powerful. As the name suggests, Multilevel lists allow you to create complex lists with multiple levels. For example: consider what you would have to do if you need a list that uses upper alphanumeric characters on the first level, lower roman on the second level and bullets on the third level.

You can achieve the numbering scheme shown above by using a standard numbered list, but you would need to assign the correct list styling to every list level. That's a lot of manual labor. And it's not easy to quickly change the list style, especially if you've applied the style manually across multiple topics.

With multilevel lists, you create a single style that can be used in multiple topics throughout a RoboHelp project. And best of all: you control everything through the style sheet, allowing you to change all the multilevel lists in a central location.

In this article I will show you how to create and use a multilevel list. I will focus on the basic settings first. With these basic settings you can use Multilevel Lists in your projects. In a future article I will show you some cool things you can do with multilevel lists.

Create a Multilevel List

  1. On the Project Manager pod, double-click your style sheet to open the Styles dialog box.
  2. In the Styles dialog box, right-click Multilevel Lists and choose New.

Create a new Multilevel list

  1. Enter a name for your list style and press [enter].
  2. From the Apply Formatting To drop-down menu, choose Level 1.

Choose the list level

  1. From the Paragraph Style drop-down menu, choose a paragraph style.
    (I recommend using the Normal style so that the list uses the default topic formatting.)
  2. From the List Style drop-down menu, choose a list style.
    (In my example I chose upper-alpha.)

Choose a list style

  1. Return to the Apply Formatting To drop-down menu and select and format other levels as needed.
    (In the sample list pictured at at the beginning of this article, I formatted the first three levels.)
  2. When finished, click the OK button to save your changes.

The Multilevel list is now set up and ready to use.

Apply a Multilevel List To Topic Text

  1. Open a topic and select some text.
  2. Click the Create a Multilevel List tool (Multilevel list button).
  3. Select your Multilevel List in the Available Lists Styles field and then click the OK button.

A plain multilevel list

Note: To change the level of a list item, click the Increase Indent (Increase indent button) or  Decrease Indent tools (Decrease indent button).

A multilevel list with multiple levels

If you found this post useful, you may also be interested in a complete overview of all list options in RoboHelp: Lists in RoboHelp

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